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We provide the following documents in managing and protecting your investment.
- Administrative Services
- Financial Services
- Physical Property Services
- Architectural Review Services
- Support Services
Administrative Services
- Organize annual and special meetings of Owners, and meetings of the Board of Directors of the association, including the preparation of notices, agendas and other necessary documents.
- Guide and assist the Board in the development of policies and procedures.
- Guide and assist members of the Board in the performance of their obligations.
- Advise and assist in the administration of the provisions of the governing documents.
- Keep all records of the affairs of the association and the Board, including the Declaration, Articles of Incorporation, By-Laws, Rules and Regulations, Resolutions, policies, minutes of the meetings, copies of contracts, etc. All these records belong to the association.
- Maintain registers of Owners, Officers and Directors and such other registers or schedules as required by the governing documents.
- Attend to all necessary correspondence on behalf of the Board. Resolve individual Owner requests as they pertain to the administration of the association, its common elements and governing "Rules and Regulations".
- Administer the Association's insurance portfolio including the filing of all claims.
Financial Services
- Prepare an annual budget. The budget is generally based on prior operating expenditures, estimated future expenses and required capital replacement reserves.
- Account for assessments and all other charges due by the Owners.
- Maintain checking, savings and other banking accounts in the name of the association. Bank accounts are maintained separately from all other accounts of MRT PROPERTY MANAGEMENT. The funds in these accounts will not to be commingled with any other funds controlled by MRT PROPERTY MANAGEMENT.
- Notify Owners of any delinquency and take reasonable action for the collection of the delinquent assessments as determined by the Board.
- Make all disbursements from assessments collected for normal recurring expenses as provided in the budget and as approved by the Board.
- Furnish monthly and year-end financial reports prepared on a modified accrual basis, which include all income and expenses and reflect the net cash position of the association.
- Assess the Developer for deficit funding associations and provide the necessary information on a timely basis to ensure adequate and timely funding.
- Assist in the annual audit of the association.
Physical Property Services
- As directed by the Board, authorize and facilitate those activities which are necessary to maintain the property.
- Coordinate the activities of association employees required for the operation and maintenance of the property.
Support Services
- Communicate with property Owners to understand their issues and find appropriate solutions.
- Issue service requests and monitor contractor performance to assure that work has been completed in a timely manner and to the satisfaction of the Owner.
- Issue notices of violations of association rules and regulations. Administer the association's insurance portfolio, including the filing of claims. Prepare, copy, print and mail association written communications. Prepare and mail welcome information to new owners.
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